Privacy Policy

Privacy Policy for Profit Logic LLC

Effective Date: January 28, 2025

At Profit Logic LLC, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you visit our website, https://www.profit-logic.com, and utilize our bookkeeping services for small and medium-sized businesses. Please read this policy carefully to understand how we handle your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable privacy laws.

1. Information We Collect

We collect the following types of personal data when you visit our website or interact with our services:

  • Personal Identification Information: Name, email address, business name, phone number, and billing address.

  • Financial Data: Payment information (e.g., credit card details, bank account numbers) for the purpose of processing transactions for our bookkeeping services.

  • Website Usage Data: Information on how you interact with our website, such as IP addresses, browser types, referring pages, pages visited, and timestamps.

  • Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your experience on our website. You can adjust your cookie preferences in your browser settings.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

  • To provide, maintain, and improve our bookkeeping services.

  • To process payments and provide customer support.

  • To respond to your inquiries and fulfill requests.

  • To send you service-related communications, including transactional emails and updates regarding our services.

  • To analyze website traffic and user behavior to enhance the functionality and user experience of our website.

  • To comply with legal obligations and protect our rights and interests.

3. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

  • Consent: By providing your personal information or accepting cookies, you consent to our processing of your data for the purposes outlined in this Privacy Policy.

  • Contractual Necessity: We process your data to fulfill contracts related to providing our bookkeeping services.

  • Legal Obligation: We may process your data to comply with legal or regulatory obligations.

  • Legitimate Interests: We may process your data to protect our legitimate business interests, such as improving our services, marketing, and fraud prevention.

4. Data Storage and Retention

Your personal data will be stored securely and retained for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including for legal, accounting, and reporting purposes. After the data is no longer needed, we will delete or anonymize it in accordance with our data retention policy.

5. Data Sharing and Third-Party Disclosure

We do not sell, trade, or rent your personal information to third parties. However, we may share your data with trusted third-party service providers who assist us in operating our website, conducting our business, and servicing you. These third parties are bound by confidentiality agreements and are only permitted to use your information to provide services to us.

Examples of third parties we may share your data with include:

  • Payment processors (e.g., Stripe, PayPal) for processing transactions.

  • IT service providers, cloud storage services, and data security providers.

  • Professional advisors, including accountants and lawyers, as necessary for compliance and legal obligations.

We may also disclose your information if required to do so by law or in response to legal requests, such as a subpoena, court order, or government investigation.

6. Data Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, and destruction. These measures include encryption, secure storage systems, and access controls. However, no data transmission over the internet or electronic storage is completely secure. While we strive to protect your personal data, we cannot guarantee its absolute security.

7. Your Rights Under GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:

  • Right to Access: You have the right to request access to the personal data we hold about you.

  • Right to Rectification: You have the right to request corrections to any inaccurate or incomplete personal data we hold.

  • Right to Erasure (Right to be Forgotten): You have the right to request the deletion of your personal data under certain circumstances.

  • Right to Restrict Processing: You have the right to request the restriction of the processing of your personal data in certain situations.

  • Right to Data Portability: You have the right to request a copy of your personal data in a structured, commonly used, and machine-readable format.

  • Right to Object: You have the right to object to the processing of your personal data based on legitimate interests or direct marketing purposes.

  • Right to Withdraw Consent: If we rely on consent to process your data, you can withdraw your consent at any time, without affecting the lawfulness of processing before consent was withdrawn.

To exercise any of these rights, please contact us at andrew@profit-logic.com. We will respond to your request within one month, as required by GDPR.

8. International Transfers

We may transfer your personal data to countries outside of the European Economic Area (EEA) to provide our services. In such cases, we will ensure that appropriate safeguards are in place, such as the use of standard contractual clauses, to protect your data in accordance with GDPR.

9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience, analyze website performance, and provide personalized content. By using our website, you consent to the use of cookies as described in our Cookie Policy.

You can manage your cookie preferences by adjusting your browser settings, but please note that disabling cookies may affect the functionality of certain parts of our website.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to read the privacy policies of any third-party websites you visit.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal obligations, or for other operational, legal, or regulatory reasons. We will notify you of significant changes by posting the updated Privacy Policy on our website and updating the "Effective Date" at the top of this page.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or wish to exercise your rights regarding your personal data, please contact us at:

Profit Logic LLC
5441 S MACADAM AVE, STE N
PORTLAND, OR 97239
Email: andrew@profit-logic.com

By using our website and services, you acknowledge that you have read and understood this Privacy Policy.